From application submission to the final report

Participants of training

IKI-Workshop; Photo: Stephanie Stuehler / IKI

In February 2017, the IKI Programme Office offered trainings for national and international grant recipients in Berlin for the second time. The IKI Programme Office provided guidance on the legal, administrative and financial requirements for IKI funding. Practical examples illustrated form and content of the funding application, as well as the proper procedures for filing reports. During the trainings, participants had the opportunity to share their experiences, to network and to address specific questions to the IKI Programme Office.

The Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU) invites interested parties annually to take part in a call for proposals, in which projects are selected for funding from the IKI. The first step in entering this procedure is to submit a project outline. If approved, a formal funding application will then have to be submitted. After a thorough evaluation, the BMU decides whether to fund the project.

Administrative requirements for the entire project cycle
Implementing a project with IKI funding entails certain administrative requirements which may present a challenge for many organisations. For this reason, in February 2017 the IKI Programme Office offered trainings for the staff of the different national and international grant recipients, to explain the formal requirements and illustrate them with the help of practical examples.

The trainings were intended to help every participating organisation to successfully comply with all of IKI’s requirements as efficiently as possible. To this end, all phases of the project cycle – from submitting a funding application to the audit of the final report – were covered, with regard to the following questions:

  • What information has to be included in the funding application?
  • Which expenditures are eligible for funding?
  • What does the interim report have to include?
  • What information is absolutely necessary for the final financial report, to avoid reimbursements of the grant?

Participation in the trainings has no influence on the approval procedures of funding applications. 

Previous Trainings 2016

On behalf of the German Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU), the Programme Office for the first time conducted training sessions in January and February 2016 on legal and financial requirements of project support in the framework of the International Climate Initiative (IKI). Nearly 70 participants from 48 national and international grant recipients were able to benefit from the training sessions, two of which took place in Berlin and one in Washington D.C.
The multi-day workshops focused on the legal and administrative requirements that grant recipients must observe and apply. The training looked at the entire procedure of a project cycle from submitting applications to implementing projects and the final stage of preparing the final financial report. Working through practical examples, participants were able to learn how reporting is conducted in the framework of IKI. There was also time to exchange experiences, to network and to ask staff from the Programme Office specific questions.
The training sessions were designed so participants could actively contribute with their questions and experiences. The feedback was thus very positive, with comments stating that the sessions provided a ‘good mix of theoretical knowledge and practical exercises’. The exchange with other grant recipients and colleagues from the Programme Office allowed participants to better understand the legal frameworks. ‘I was able to gain many helpful tips on submitting applications and implementing my IKI projects,’ said one participant after the training.