IKI Medium Grants

Amendment Request

to

IKI Office at Zukunft – Umwelt – Gesellschaft

[Project title]

submitted by

[Implementing Organisation]

Project number	67IMG…
Project title
Country/countries of implementation
First recipient	Name of organisation
Subgrantee(s)	Name of the organisation(s)
Project duration	!selection! until !selection!
IKI grant	EUR

Place, Date:
Authorised signatory (electronically):	…………………………………………………..…… ……………………………………………………….. Name and position

Instructions

Please note that amendment requests must be submitted prior to the start of requested activities!

The present request is/are the following change(s):

Please use the relevant box(es) below to indicate your amendments. Multiple selections are possible. Please also refer to the instructions box to gain a better understanding of the different types of amendments. Use the text box “Justification for the amendment” below to provide more detailed explanations about the necessity and appropriateness of the amendment(s) requested and to provide further relevant information. Your explanations should clearly point out that the requested amendments are necessary to achieve the project objectives and that, consequently, the objectives can only be achieved with these amendments.

This document must be submitted electronically (as an MS Word-compatible file and PDF document), quoting the project number in the subject line, to the contact persons at Zukunft – Umwelt – Gesellschaft (ZUG) gGmbH and iki-office@z-u-g.org. Please also submit any relevant supporting documents, such as updated budget plans and proposals, electronically. Please ensure that changes are clearly marked. Additionally, it is mandatory to request the respective budgetary changes by submitting a revised budget plan via profi-Online (tab „Haushaltsdaten“).

The following table indicates the time that will be required to process your amendment request after you submit it. Processing times may vary depending on the quality of the submitted documents and the project’s complexity.

Type of amendment	Processing time	Form of submission
Conceptual amendments (may include project extension and/or change of subgrant amount(s))	6 months	conceptual amendment including the relevant appendices request via e-Mail
Extension of project duration without impact on funding / reallocation of funds without conceptual amendments	3 months	Amendment request via e-Mail + profi-Online
Unblocking of funds due to conceptual reasons (e.g. selection of model regions)	3 months	Amendment request via e-Mail with relevant supporting documents (e.g. concept und budget plan)
Unblocking of funds due to administrative reasons (e.g. political endorsement)	2 months

☐	Conceptual amendment(s)

IKI: This refers to substantial amendments that affect or have a direct impact on the outcome and output level and corresponding indicators and/or concern the addition or omission of implementing partners. Please indicate whether the requested amendment will affect the budget allocation, the subgrant amount and/or the planned share (%) of IKI funds between the subgrantee(s) and grant recipient. All other changes to activities or indicators that do not affect the project objectives, or the results logic do not require a formal amendment request. Please note that a formal amendment request is required whenever the proposed changes are connected to another approval-relevant amendment or affect activities or indicators that are explicitly specified in the grant notification (Zuwendungsbescheid). Please note that additional activities that are not necessary to achieve the project objectives are not eligible for funding.

Justification for the amendment: [max. 1,500 characters]

☐	Extension of project duration (no-cost extension)

Requested project duration: !selection! until !selection!

An extension of the project duration to guarantee the achievement at the outcome/ output level. Please submit the extension of project duration (neuer Förderzeitraum/ Laufzeitverlängerung) via profi-Online.

Justification for the amendment: [max. 1,000 characters]

☐	Reallocation of funds

Only applicable with full financing (Vollfinanzierung), pro-rata funding (Anteilsfinanzierung) and deficit-financing (Fehlbedarfsfinanzierung) mode: If the main budget lines are exceeded by more than 20 per cent in relation to the latest approved budget, please submit an updated budget plan (incl. updated allocation of funds). Please submit the updated financial budget regarding the reallocation of funds (Mittelumwidmung) via profi-Online.

Justification for the amendment: [max. 1,000 characters]

☐	Shift of funds or reduction

This shift of funds (Mittelverschiebung) is relevant in connection with other amendments. If the shift of funds is the only amendment, please send us your request by email. Please always give a reason for any reduction under Justifications. Submit the updated financial budget via profi-Online and choose shift of funds (kassenmäßige Inanspruchnahme) or reduction (Kürzung), respectively.

Justification for the amendment: [max. 1,000 characters]

☐	Unblocking of funds

An unblocking of funds is only necessary if specifically stipulated in the grant notification (Zuwendungsbescheid). To request an unblocking of funds, the thus individually agreed requirements of the grant notification shall be fulfilled by the first recipient. Please enclose the agreed documents with the amendment request.

Justification for the amendment: [max. 1,000 characters]

☐	Changes to the amount of subgrant(s)

If the subgrant amount(s) to the subgrantee(s) as stated in accordance with the grant notification (Zuwendungsbescheid) is changing, an amendment needs to be requested. In addition, the template for updated budget plan can be requested from and aligned with the responsible project manager or technical manager in order to ensure consistency of the financial information.

Justification for the amendment: [max. 1,000 characters]

☐	Other

If you have any other kind of amendment, please indicate it here (e.g. change of subgrantee).

Justification for the amendment: [max. 1,000 characters]